working with us
our consulting process
We believe that a truly exceptional journey is built on a foundation of transparency, expertise, and personalized design. Crafting a bespoke itinerary requires more than just a booking; it involves a collaborative partnership where we align our global insider access with your specific travel vision.
Below, you will find a clear outline of how we work, our professional fee structure, and the unmatched value that a custom-designed Spears Travel itinerary brings to your investment.
Initial Budget Discussion
We'll start by discussing your budget based on your chosen destination, travel dates, and preferences.
Planning Fee
Our expert trip design service planning fee starts at $500+. This covers our insights and advice to create your ideal itinerary.
Bundled Package Pricing
Your itinerary will show a per-person price for a package that includes transfers, tours, and hotels.
Contract Rates
We receive pricing based on bundled contract rates from our partners, so we cannot provide an itemized cost breakdown.
Itinerary Adjustments
If the initial pricing doesn't fit your needs, your designer can discuss itinerary adjustments or offer a referral to another agency.
Air Travel
Airfare pricing and assistance will be quoted separately if you choose to work with us for flights.
Additional Revisions
More than three itinerary revisions will be billed at $50 per additional request, including cancellations.
Airline Ticketing Assistance
We can assist with airline ticketing for a fee ($60 domestic, $100 international), though many clients prefer to book on their own.
Last Minute Travel
For trips within 60 days, a $250 rush fee applies due to the extra time needed for availability checks (this is not guaranteed).
Travel Insurance
We strongly recommend purchasing travel insurance to protect your investment.
Value of our service
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Online cost comparisons often miss details like taxes, resort fees, specific room types, and amenities.
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Spears Travel Consulting offers higher value through support, excellent guides, transfers, quality lodging, and Virtuoso traveler recognition.
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Our custom-designed trip pricing may be 0-10% higher than booking directly.
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Clients find our expert guidance, insider access, time and worry savings, and safety net in case of issues worth the investment.
Easy to Work With
Kelly is a pleasure to work with. She consistently understands our needs and priorities and goes above and beyond to meet them. Whenever an issue arises, she responds promptly and takes initiative to resolve it effectively. We truly appreciate her dedication and are very fortunate to have someone like her working with us.
- NK | february 2026
The World's best places to stay
Virtuoso Hotel Bookings
Intimate retreats, sustainable safari camps, gorgeous beach resorts … and so much more. There’s a world of dream stays to discover within Virtuoso’s curated collection of more than 1,400 hotels, resorts, lodges, villas, camps, and private islands. Ready to go? Your next getaway starts here.
